To Post a Contra Entry

(Accountant Plus and Financial Controller users only)

1. Open the Tools menu and choose Contra Entries.

The Contra Entries window appears.

2. Select the correct bank account in the Bank A/C box.

3. Enter the customerÆs account reference in the Sales Ledger A/C Ref text box.

The outstanding invoices on this account are displayed in the Sales Ledger list box.

Note: Only invoice transactions are listed for the sales and purchase accounts, credit notes, payments and payments on account are not listed.

4. Enter the supplierÆs account reference in the Purchase Ledger A/C Ref box.

The outstanding invoices on this account are displayed in the Purchase Ledger list box.

If there are no outstanding transactions on an account then you will be informed and asked to enter another account.

5. Select the transaction invoices that are to be settled in the sales and purchase accounts.

The total value of the invoices selected is displayed in the appropriate box.

You cannot amend the values shown in the Total boxes.

6. When you have selected the invoices, to post the contra entries, click OK. If your totals match the contra entries are posted.

If your totals do not match, a warning message appears asking whether you want to make part-contra entries for the lowest amount. If you want to make a part-contra, click Yes, or to cancel the contra entries, click No.